Tasks in Actimo isn’t just about getting work done—it’s about motivating and empowering your employees. When tasks are clear, organized, and celebrated, your team will feel more engaged and connected to your organization’s goals.
This article explores the exciting possibilities of Tasks and showcases how it can drive engagement and productivity in your organization. Let’s inspire you to get started!
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Why Use Tasks in Actimo?
Imagine a world where every employee knows their role, every task has a clear owner, and nothing falls through the cracks. Tasks in Actimo makes this a reality by:
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Streamlined operations
Tasks allow you to simplify complex workflows by breaking them down into manageable, trackable steps.
Teams stay organized and aligned, reducing duplication of effort and ensuring no task falls through the cracks.
Example: Assigning recurring maintenance checks ensures that equipment downtime is minimized without micromanagement.
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Increased accountability
By assigning tasks directly to employees or teams, you create clear responsibility and ownership.
Real-time tracking ensures transparency, enabling managers to monitor progress and follow up when needed.
Example: Managers can see if critical safety inspections are completed on time and address delays proactively.
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Enhanced productivity
Tasks minimize the need for constant reminders and back-and-forth communication.
Automated task notifications keep employees focused on what needs to be done, allowing them to prioritize effectively.
Example: Employees receive push notifications for daily opening or closing checklists, ensuring operations run smoothly.
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Empower local managers
Frontline managers can assign and oversee tasks easily in Actimo admin giving them control and reducing reliance on centralized teams.
This decentralization speeds up decision-making and task execution.
Managers can even monitor team tasks completion directly in the app
Example: Store managers in retail can assign a Daily Store Opening Checklist to team members, empowering managers to track task completion and resolve issues proactively.
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Consistency across teams
Standardized tasks ensure that processes are followed uniformly, regardless of location or team size.
This is especially critical for compliance, quality assurance, and customer experience.
Example: Weekly sanitation tasks in healthcare ensure hygiene protocols are met across multiple facilities.
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Improved communication
Tasks serve as a clear communication channel, reducing misunderstandings and miscommunications.
Attachments, descriptions, and media within tasks ensure clarity in expectations.
Example: Add instructional videos to tasks for visual step-by-step guidance on new procedures.
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Data-driven decisions
Built-in analytics provide insights into task completion rates, bottlenecks, and team performance.
Use this data to identify inefficiencies and improve processes.
Example: Analytics might reveal that 80% of tasks aren’t completed, prompting a review of workload distribution.
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Employee engagement
Employees feel more engaged when they have clear goals and understand how their tasks contribute to larger organizational objectives.
Recognizing completed tasks can boost morale and motivation.
Example: Celebrate milestone achievements, such as completing 100% of safety checks for the quarter.
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Scalability
The Task feature grows with your organization, enabling you to manage tasks across departments, teams, or global locations effortlessly.
The flexibility to assign individual or team tasks adapts to varying organizational structures.
Example: Use Actimo Tasks to coordinate large-scale seasonal campaigns across multiple regions.
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Competitive advantage
Organizations with well-managed task systems can respond faster to market changes, client needs, and internal challenges.
This operational efficiency becomes a competitive edge in industries where speed and quality are key.
Example: Launch new products or services faster by assigning and tracking preparation tasks across departments.
Inspiring Use Cases Across Industries
Tasks is more than just a feature - it’s a tool that drives results. Here are some real-world examples to spark ideas for your organization:
Retail
Hospitality
Warehousing & Logistics
Facility Management
Construction
5 Actionable Takeaways - Get Started with Tasks
Ready to see the impact? Follow these simple steps to introduce Tasks to your team:
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Start Using Actimo Tasks Today
Log in to the admin platform and activate the Task feature.
Begin by creating a simple task to familiarize yourself with the tool.
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Identify Key Use Cases for Your Organization
Reflect on your operational needs and pick 1-2 areas where tasks can improve efficiency (e.g., daily checklists, compliance).
Plan how to integrate tasks into your team’s routine.
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Empower Your Managers
Train frontline managers to create and assign tasks in Actimo.
Encourage them to use analytics for tracking and improving task completion rates.
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Pilot the Tool with a Small Team or Project
Run a pilot program with one team or department to test the feature.
Collect feedback from employees and managers to refine your approach.
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Evaluate and Scale
After a successful pilot, roll out the feature across departments.
Use feedback to continuously optimize task design and implementation.
What’s Next?
Log in to Actimo and start exploring how Tasks can make a difference in your day-to-day operations. Assign a task, track progress, and see the results firsthand. This is your opportunity to boost efficiency, communication, and engagement across your teams.
Here you can find more information on how to activate Tasks feature for your company.
This article is inspired by the Tasks Webinar held in November 2024. You can find the presentation here: